Abstract
Business meetings are omnipresent in all kinds of organizations. This paper presents an analysis of meetings at one specific medium-sized enterprise. By means of ethnographic studies, we observed collaboration and coordination problems in meetings. We address these problems with socio-technical meeting patterns, as documentations of good practices that help to understand and change the social interaction, the infrastructure, or both. These pattern-driven interventions helped us to gain insights into the socio-technical aspects of meetings. Finally, we created a first prototype of an integrated meeting support system.
Access this chapter
Tax calculation will be finalised at checkout
Purchases are for personal use only
Preview
Unable to display preview. Download preview PDF.
References
Alexander, C. (1977): The timeless way of building, Oxford University Press, New York.
Alexander, C., Ishikawa, S., Silverstein, M., Jacobson, M., Fiksdahl-King, I. and Angel, S. (1977): A pattern language. Oxford University Press, New York.
Bicharra G. A. C., Kunz, J. and Fischer, M. (2004): ‘Cutting to the chase: improving meeting effectiveness by focusing on the agenda’, Proceedings of the ACM Conference on Computer Supported Cooperative Work, CSCW′04, Chicago, Illinois, USA, November 06–10, New York, NY, pp. 346–349.
Byrne, J.; Brandt, R. and Port, O. (1993): ‘The virtual corporation’, Business Week, vol. 8, pp. 98–102.
Carroll, J. and Farooq, U. (2007): ‘Community-based learning: Design patterns and frameworks’, Proceedings of ECSCW 2007, Paris, pp. 307–324.
de Vreede, G.-J., Vogel, D., Kolfschoten, G. and J. Wien (2002): ‘Fifteen Years of GSS in the Field: A Comparison Across Time and National Boundaries’, Proceedings of the 36th Hawai International Conference on System Sciences (HICSS′03).
Doyle, M. and Strauss, D. (1982): How to make Meetings Work, Jove Books, New York.
Guy, E. S. (2005): ‘“..real, concrete facts about what works..”: integrating evaluation and design through patterns’, Proceedings of GROUP′05, ACM, New York.
Haake, J. M., Haake, A., Schümmer, T., Bourimi, M. and Landgraf, B. (2004): ‘End-user controlled group formation and access rights management in a shared workspace system’, Proceedings of the ACM Conference on Computer Supported Cooperative Work, CSCW ′04, Chicago, Illinois, USA, November 06–10, ACM, New York, NY, pp. 554–563.
Haake, A., Lukosch, S. and Schümmer, T. (2005): ‘Wiki-templates: adding structure support to wikis on demand’, Proceedings of the International Symposium on Wikis, WikiSym′05, San Diego, California, October 16–18, ACM, New York, NY, pp. 41–51.
Herlea et al. (2001): ‘Secure Meeting Scheduling With Agenta’, in R. Steinmetz et al. (eds.): Proceedings of IFIP CMS 2001, Communications and Multimedia Security Issues of the New Century, May 21, Darmstadt, Germany, pp. 327–338.
Herrmann, T., Hoffmann, M., Jahnke, I., Kienle, A., Kunau, G., Loser, K. and Menold, N. (2003): ‘Concepts for usable patterns of groupware applications’, Proceedings of the International ACM SIGGROUP Conference on Supporting Group Work, Sanibel Island, Florida, USA, November 09–12, GROUP′03. ACM, New York, NY, pp. 349–358.
Jacucci, G., Tellioglu, H. and Wagner I. (2006): Report Kongsberg Automotive, MAPPER, Model-based Adaptive Product and Process Engineering, IST/NMP Project, 016527.
Jay, A (1993): ‘How to run a meeting’, in R. Baecker (ed.): Readings in Groupware and Computer-Supported Cooperative Work, Morgan Kaufmann Publishers, pp. 130–144.
Jennings et al. (1995): ‘Agent-based Meeting Scheduling: A Design and Implementation’, Electronic Letters, vol. 31, no 5, IEEE Press, pp. 350–352.
Ju et al. (2008): ‘Range: Exploring implicit interaction through electronic whiteboard design’, Proceedings of the ACM 2008 Conference on Computer Supported Cooperative Work, CSCW08.
Kolfschoten, G., Appelman, J., Briggs, R. and de Vreede, G. J. (2004): ‘Recurring Patterns of Facilitation Interventions in GSS Sessions’, Proceedings of the 37th Hawaii International Conference on System Sciences, IEEE Press.
Kelsey, D. and Plumb, P. (2004): Great Meetings! Great Results, Hanson Park Press, Inc.
Matson, E. (1996): The Seven Sins of Deadly Meetings, Fast Company, April. http://www.fastcompany.com/online/02/meetings_Printer_Friendly.html.
Microsoft SharePoint (2008): http://office.microsoft.com/en-us/help/HA011154391033.aspx, http://office.microsoft.com/home/video.aspx?assetid=XT010944071033&width=884&height=540&sta rtindex=0&CTT=11&Origin=HA010930841033
Nunamaker, J. F., Dennis, A. R., Valacich, J. S., Vogel, D. R. and George, J. F. (1991): ‘Electronic meeting systems to support group work’, Communications of the ACM, vol. 34, no 7, July, pp. 40–61.
Parker, G. and Hoffman, R. (2006): Meeting Excellence: 33 Tools to Lead Meetings That Get Results, Jossey-Bass.
Schümmer, T. and Haake, J. (2009): ‘Shaping Collaborative Work with Proto-patterns’, in V. Pipek, M. B. Rosson, B. de Ruyter and V. Wulf (eds.): End-User Development. 2nd International Symposium, IS-EUD 2009, Siegen, Germany, Springer, LNCS 5435, pp. 166–185.
Schümmer, T. (2005): A Pattern-Approach to End-User Centered Groupware Development. Eul-Verlag, Lohmar, Cologne.
Schümmer, T. & Lukosch, S. (2007): Patterns for Computer-Mediated Interaction. John Wiley & Sons., Chichester, UK.
Schümmer, T. and Tandler, P. (2008): ‘Patterns for Technology-Enhanced Meetings’, in: L. Hvatuma and T. Schümmer (eds.): Proc. of EuroPLoP 2007, UVK, Konstanz, Germany, pp. 97–119.
SMART Board™ interactive whiteboards: http://www2.smarttech.com/st/en-US/Products/SMART+Boards/
Streibel, B. J. (2003): The Managers Guide to Effective Meetings, McGraw-Hill, New York.
Streitz, N.A., Tandler, P., Müller-Tomfelde, C. and Konomi, S. (2001): ‘Roomware: Towards the Next Generation of Human-Computer Interaction based on an Integrated Design of Real and Virtual Worlds’, in J. Carroll (ed.): Human-Computer Interaction in the New Millennium, Addison-Wesley, pp. 553–578.
Tandler, P. (2008): Synchronous Collaboration in the Age of Ubiquitous Computing, VDM Verlag Dr. Müller.
Vivacqua et al. (2008): ‘Assisting meeting facilitation through automated analysis of group dynamics’, The 12th International Conference on Computer Supported Cooperative Work in Design, CSCWD 2008, pp. 951–956.
Yankelovich, N., Walker, W., Roberts, P., Wessler, M., Kaplan, J. and Provino, J. (2004): ‘Meeting central: making distributed meetings more effective’, Proceedings of CSCW04, ACM Press, New York, pp. 419–428.
Author information
Authors and Affiliations
Corresponding author
Editor information
Editors and Affiliations
Rights and permissions
Copyright information
© 2009 Springer-Verlag London Limited
About this paper
Cite this paper
Schümmer, T., Tellioglu, H., Haake, J.M. (2009). Towards Living Agendas — Shaping the next generation of business meetings. In: Wagner, I., Tellioğlu, H., Balka, E., Simone, C., Ciolfi, L. (eds) ECSCW 2009. Springer, London. https://doi.org/10.1007/978-1-84882-854-4_16
Download citation
DOI: https://doi.org/10.1007/978-1-84882-854-4_16
Publisher Name: Springer, London
Print ISBN: 978-1-84882-853-7
Online ISBN: 978-1-84882-854-4
eBook Packages: Computer ScienceComputer Science (R0)