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A RFID Specific Participatory Design Approach to Support Design and Implementation of Real-Time Location Systems in the Operating Room

  • Systems-Level Quality Improvement
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Abstract

Information technology, such as real-time location (RTL) systems using Radio Frequency IDentification (RFID) may contribute to overcome patient safety issues and high costs in healthcare. The aim of this work is to study if a RFID specific Participatory Design (PD) approach supports the design and the implementation of RTL systems in the Operating Room (OR). A RFID specific PD approach was used to design and implement two RFID based modules. The Device Module monitors the safety status of OR devices and the Patient Module tracks the patients’ locations during their hospital stay. The PD principles ‘multidisciplinary team’, ‘participation users (active involvement)’ and ‘early adopters’ were used to include users from the RFID company, the university and the hospital. The design and implementation process consisted of two ‘structured cycles’ (‘iterations’). The effectiveness of this approach was assessed by the acceptance in terms of level of use, continuity of the project and purchase. The Device Module included eight strategic and twelve tactical actions and the Patient Module included six strategic and twelve tactical actions. Both modules are now used on a daily basis and are purchased by the hospitals for continued use. The RFID specific PD approach was effective in guiding and supporting the design and implementation process of RFID technology in the OR. The multidisciplinary teams and their active participation provided insights in the social and the organizational context of the hospitals making it possible to better fit the technology to the hospitals’ (future) needs.

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Acknowledgments

The authors would like to thank DoubleSense B.V. for their cooperation for the development for the Device Module, Repoint B.V. for providing the RFID hardware for the Patient Module and J. Sluiman for the design of the graphical user interface of the Patient Module.

Conflict of interest

The authors declare that they have no conflict of interest.

Role of the funding source

This work was supported by the “Provincie Zuid Holland”, Project ID: CRZH101005

Author information

Authors and Affiliations

  1. Department of BioMechanical Engineering, Faculty of Mechanical, Maritime and Materials Engineering, Delft University of Technology, Mekelweg 2, 2628, CD, Delft, The Netherlands

    A. C. P. Guédon, L. S. G. L. Wauben, J. Dankelman & J. J. van den Dobbelsteen

  2. Department of Design Engineering, Faculty of Industrial Design Engineering, Delft University of Technology, Landbergstraat 15, 2628, CE, Delft, The Netherlands

    L. S. G. L. Wauben

  3. Rotterdam Eye Hospital, Rotterdam Ophthalmic Institute, Schiedamse Vest 180, 3011, BH, Rotterdam, The Netherlands

    D. F. de Korne

  4. Institute of Health Policy & Management, Erasmus University Rotterdam, Burgemeester Oudlaan 50, 3000, DR, Rotterdam, The Netherlands

    D. F. de Korne

  5. Singapore National Eye Centre, SingHealth, 11 Third Hospital Avenue, Singapore, 168751, Singapore

    D. F. de Korne

  6. Department of Clinical Physics, Reinier de Graaf Groep, Reinier de Graafweg 3-11, 2625, AD, Delft, The Netherlands

    M. Overvelde

Authors
  1. A. C. P. Guédon
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  2. L. S. G. L. Wauben
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Corresponding authors

Correspondence to A. C. P. Guédon or L. S. G. L. Wauben.

Additional information

A.C.P. Guédon and L.S.G.L. Wauben contributed equally to this article

This article is part of the Topical Collection on Systems-Level Quality Improvement

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Guédon, A.C.P., Wauben, L.S.G.L., de Korne, D.F. et al. A RFID Specific Participatory Design Approach to Support Design and Implementation of Real-Time Location Systems in the Operating Room. J Med Syst 39, 168 (2015). https://doi.org/10.1007/s10916-014-0168-0

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