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A reference architecture for records management

Published: 12 June 2011 Publication History

Abstract

Nowadays, governments are facing new opportunities to streamline their processes through e-Government initiatives. Although organizations already seek to manage their information through information systems, it is also essential to properly manage the records produced in business processes. But embodying requirements for Records Management into the organization's systems raises several organizational challenges. So there is a need to provide guidelines and methodologies that will help organizations to define records management requirements and apply records management policies and procedures. A Reference Architecture is seen as a way of discussing and describing domain-specific architectures for further practical reuse. As such, it could provide a comprehensive framework to incorporate records management requirements and assist organization's stakeholders through the challenge of developing records management projects.

References

[1]
Antunes, G., Borbinha, J., Barateiro, J. A Reference Architecture for Digital Preservation. In iPRES2010 (2010), Austrian Computer Society (OCG).
[2]
ARCHITECTURE AND INFRASTRUCTURE COMMITTEE, FEDERAL CHIEF INFORMATION OFFICERS COUNCIL. Federal Enterprise Architecture: Records Management Profile. Version 1.3. 2005.
[3]
Hsu, Fang-Ming, Hu, Paul Jen-Hwa, & Chen, Hsinchun. Examining the Business-Technology Alignment in Government Agencies: A Study of Electronic Record Management Systems in Taiwan. In PACIS 2006 Proceedings (2006), The Tenth Pacific Asia Conference on Information Systems (PACIS 2006).
[4]
INTERNATIONAL ORGANIZATION FOR STANDARDIZATION. ISO 15489: Information and documentation - Records management - Part 1: General. 2001.
[5]
Janssen, M., & Cresswell, A. The Development of a Reference Architecture for Local Government. In HICSS '05 Proceedings (Washington, DC 2005), IEEE Computer Society.
[6]
Peristeras, V., & Tarabanis, K. Towards an enterprise architecture for public adminstration using a top-down approach. European Journal of Information Systems, 9, 4 (December 2000), 252--260.
[7]
PUBLIC RECORD OFFICE. e-Government Policy Framework for Electronic Records Management. Crown. 2001.
[8]
QUEENSLAND STATE ARCHIVES. Discussion Paper: Developing an e-Government Policy Framework for Electronic Records Management. Department of Public Works. 2006.
[9]
THE OPEN GROUP. TOGAF Version 9: The Open Group Architecture Framework. Van Haren Publishing, Zaltbommel, Netherlands, 2009.

Cited By

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  • (2022)The role of information architecture in the automation of records in Botswana in an e-government settingCollection and Curation10.1108/CC-05-2022-001842:1(25-33)Online publication date: 28-Jul-2022
  • (2014)Bibliometric Analysis of Portuguese Research in e-governmentProcedia Technology10.1016/j.protcy.2014.10.09316(279-287)Online publication date: 2014

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Published In

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dg.o '11: Proceedings of the 12th Annual International Digital Government Research Conference: Digital Government Innovation in Challenging Times
June 2011
398 pages
ISBN:9781450307628
DOI:10.1145/2037556

Sponsors

  • Routledge
  • Elsevier
  • University of Arizona: University of Arizona
  • San Diego Super Computing Ctr: San Diego Super Computing Ctr
  • Emerald: Emerald Group Publishing Limited
  • University of Maryland: University of Maryland
  • IOS Press: IOS Press

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Association for Computing Machinery

New York, NY, United States

Publication History

Published: 12 June 2011

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Author Tags

  1. archives
  2. e-government
  3. enterprise architecture
  4. records management
  5. reference architecture

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dg.o '11
Sponsor:
  • University of Arizona
  • San Diego Super Computing Ctr
  • Emerald
  • University of Maryland
  • IOS Press

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Overall Acceptance Rate 150 of 271 submissions, 55%

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Cited By

View all
  • (2022)The role of information architecture in the automation of records in Botswana in an e-government settingCollection and Curation10.1108/CC-05-2022-001842:1(25-33)Online publication date: 28-Jul-2022
  • (2014)Bibliometric Analysis of Portuguese Research in e-governmentProcedia Technology10.1016/j.protcy.2014.10.09316(279-287)Online publication date: 2014

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