How to Achieve an Easier, Cost-Effective Hybrid Event Environment: Actual Equipment Cases and its Way to the Future

With the outbreak of COVID-19, the lecture environment at universities has increasingly turned into online environments. In addition to those delivered entirely by online tools, there are hybrid, online and in-person, lecture environments. Hybrid casting environments are growing not only in the classroom, but also in various conferences. In an online-only meeting environment, web conferencing tools such as Zoom and Webex can be used to approximately achieve the objective. In a hybrid environment, however, a face-to-face environment is also necessary, and it is essential to build an environment that is aware of both online and face-to-face interaction. It would be fine if the venue already has the equipment to serve the purpose, but in some cases, there are no facilities and the equipment must be carried in and arranged. At this point, the most difficult point is in the audio system configuration. This requires a certain level of technical knowledge and monetary costs. For a reasonable price, it is possible to outsource to a specialized service provider to create a perfect casting environment. However, in many situations, it is difficult to take significant costs and many people are trying to manage the situations by trial and error. We have experienced various hybrid casting situations. Recently, we try to consider how to reduce costs from various aspects, such as "avoiding high costs in terms of manpower, equipment, and expenses," "not requiring operators to have lots of knowledge," and "minimizing the amount of equipment to be carried in, as it is integrated with the existing equipment at the venue. In this presentation, we provide actual examples of hybrid casting environments in which the author experienced, mainly by bringing in, setting up, and operating equipment by one person, and outlines the key points of these operations, as well as considering what kind of casting environment can reduce various costs and achieve hybrid casting more easily. We would like to share with the SIGUCCS community what kind of total peripheral environment is needed to make hybrid delivery more familiar, not just the delivery technology itself, such as Zoom or Webex, and to think together about how it should be.